Alrighty then.
I've been chatting to the bloke at Barny Dunes who is helping me herd cats and this is the plan.
He has kindly been holding rooms and tee times for us without a concrete ideal of numbers, but we really need to get that ironed out soon so either (a) he can release the un-needed rooms and tee times for other guests, or (b) we can still get the extra beds and tee times we need should we exceed what is reserved.
With that in mind, I've chosen the end of July as when I'd like to do that (seven months before the festivities).
At that time we will see how many we have, book the applicable rooms and formalise the booking. To confirm yourself as "in", we need one hundred of whatever your country calls its currency as a deposit either by cheque to John Mayhugh in the USA (PM him for address), by bank deposit to me in Aus or by Paypal to me from anywhere in the world.
However, "the more the merrier" has been and will continue to be the motto, so you can by all means throw your hat in the ring after that date, I just can't guarantee there will be accommodation available on-site or room in the field, so obviously the sooner the better.
Any questions, post them here or shoot me a PM/email.