Mark--
I have been historian at my club, Stafford CC, in western New York, since 1997. I wish I knew then what I know now. In particular, I wish that I had understood better the distinctive roles of the historian and the archivist. About 10 years ago, I recommended the formation of a History and Archives Committee. The committee's role was placed into the club's bylaws (very important for both political and practical purposes). That committee has remained very stable, in terms of membership, and has played a terrific role in the formation and organization of the club's archives. It is a very visible committee, and by now, is known,within the membership, as the committee that really works and functions well. I will PM that committee's job description as well as the bylaws provision that was added to the club's bylaws.
Having a clear vision of how the archives should be organized, both digitally and otherwise, is very important. The location of the archives is also important, i.e. in a safe, secure, archivally correct, and easily accessble location.
More later.